In order to prepare a submission using LaTeX, please use the IEEEtran document class file in “conference” mode. The most up to date distribution of such class is available either from the IEEE or the Comprehensive TeX Archive Network:
IEEE Download Site (follow the Unix LaTeX2e Transactions Style File link)
The archive includes a README file and extensive documentation as well as a skeleton for the preparation of the conference paper (the bare_conf.tex file). Additional information on the IEEEtran document class can be found at the author’s web page, together with answers to frequently asked questions.
Preparation of the bibliography in LaTeX
The IEEEtran archive above also contains a directory named “bibtex” with the IEEEtran.bst official BibTeX style for authors of the Institute of Electrical and Electronics Engineers (IEEE) Transactions journals and conferences. It is meant to be used with the bibtex or pybtex programs. As for the LaTeX document class, there is a README file and extensive documentation.
Additional notes
It is convenient to use a modern LaTeX engine, such as pdflatex, xelatex or lualatex in order to directly obtain a PDF file out of the LaTeX sources. In case a legacy flow using dvi files is adopted, please assure that in the conversion to PDF all fonts are embedded.
Assure that either in the main text, in equations and in figures no bitmapped (Type 3) fonts are used. Bitmapped fonts may render poorly when viewed on screen.
For the main text and equations, recent versions of the IEEEtran class together with a modern LaTeX engine should take care of avoiding bitmap fonts automatically.
If bitmap fonts remain in use, you can try the advice in the IEEEtran FAQs on the author&’s web page. Alternatively, you can try using packages such as newtxmath (as in \usepackage[cmintegrals]{newtxmath}).
For the figures, you should use appropriate fonts with the programs used to prepare them.
You can check what fonts are actually used, which type they are and whether they are embedded from most PDF viewers. For instance, Acrobat Reader lists the fonts in the current document via File→Properties→Fonts
In principle, there should be no need to use Acrobat Distiller: recent versions of Microsoft Office can directly save/export your files as PDF; Libreoffice and Openoffice have always been capable of exporting as PDF; modern LaTeX engines can deliver PDF directly. However, if you still prefer to use Distiller:
Download the PDF settings file to help you setup Adobe Distiller to produce a PDF file that meets IEEE Xplore requirements.
This zip file contains instructions on job option file usage as well as files for job option settings for Adobe Acrobat versions 5-XI.
Sample Papers:
As an author, you are allowed some flexibility in the method you use to list all author names and affiliations at the top of your paper. We have included some sample papers to illustrate this.
However, if you choose to deviate from the templates default style, you are solely responsible for creating the necessary changes. There is no technical support available to you.
If you need to edit any author information or resubmit your paper, it may be done up until the submission deadline. Use the author account you created during initial submission, to edit or resubmit.
Paper Specifications:
PDF file MUST be IEEE Xplore compliant
Paper Length: 5-10 pages, including figures, tables & references
Paper Size: US Letter (8.5" x 11") or A4 (210mm X 297mm)
Fonts: Embed ALL fonts in your PDF file. No Type 3 fonts allowed.
File Format: Adobe PDF (.pdf)
Allowed File Size: 10MB
Do NOT page number your paper
Do NOT apply security settings to your PDF file.
Note: Deviations from the above paper specifications could result in removal of your accepted paper from the proceedings.
For Further Assistance:
In order to help you meet the above paper specifications, please use the templates which can be found on the Templates page.
If you are having problems creating your file, please link to the author help page.
Additional Requirements:
IEEE policy requires you to file a copyright release for each accepted submission. Without a copyright release on file, your paper CANNOT be published.
REMINDER: At least one author per accepted paper must be registered AND attend the conference to present their paper.
IEEE reserves the right to exclude any accepted paper from distribution after the conference (including, removal from IEEE Xplore) if the accepted paper is not presented at the conference.
A PowerPoint template for presentations can be downloaded below.
Additional Requirements: If your abstract is accepted for publication at this conference, you will also need to adhere to the following requirements:
IEEE policy requires you to file a copyright release for each accepted submission. Without a copyright release on file, your paper CANNOT be published. Further instructions will be included in your decision email.
REMINDER: At least one author per accepted submission must be registered AND attend the conference to present their paper.
IEEE reserves the right to exclude any accepted paper from distribution after the conference (including, removal from IEEE Xplore) if the accepted paper is not presented at the conference.
The use of artificial intelligence (AI)–generated text in an article shall be disclosed in the acknowledgements section of any paper submitted to an IEEE Conference or Periodical. The sections of the paper that use AI-generated text shall have a citation to the AI system used to generate the text.
